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How do you publish content with or without an automatic notification in Involv intranet?

Use the toggle on the Publish button to control whether each piece of content triggers an automatic notification to your users.

1. Overview

When you publish content in Involv intranet — news articles, events, newsletters, mandatory reads, incidents, and more — users can receive an automatic notification announcing the new content. Since version 5.3.1, you can decide per piece of content whether that notification should go out, using a toggle on the Publish button.

This is useful when a piece of content is minor and doesn't warrant a push, when you're updating something rather than publishing brand-new material, or when a notification would compete with another higher-priority announcement going out the same day.

The toggle is opt-in at the tenant level: it only appears when an administrator has enabled auto notifications globally.

2. What you'll learn

  • When the Publish notification toggle is available
  • How to publish content with or without an automatic notification
  • How the toggle interacts with the global auto-notifications admin setting
  • Which content types support the toggle
3. Before you start

Auto notifications must be enabled at the tenant level for the Publish toggle to appear:

  1. Open the Involv Manager from your profile menu.
  2. Go to Admin Configuration → General → Notifications (or wherever auto notifications are configured in your tenant).
  3. Make sure Auto notifications is turned on.

If auto notifications are not enabled, the toggle does not appear on the Publish button — your tenant always sends or never sends notifications based on the global setting. See How to enable automatic notifications for your users? for the admin steps.

4. Use the toggle when publishing

When you're ready to publish a piece of content:

  1. Open the content in the editor and finish your edits.
  2. Locate the Publish button (top right of the page).
  3. Next to the Publish button you'll see a choice:
    • Publish with notification On (default) — Publish the content and send an automatic notification
    • Publish without notification— Publish the content without sending a notification


6. When notifications are sent versus skipped

  • With → users receive an automatic notification at the moment of publish, based on each user's notification preferences (mobile, in-app, email)
  • Without → no notification is sent. The content is still published and visible normally on the intranet

7. Where the toggle is available

The Publish notification toggle appears in the publishing flow of every content type that supports auto notifications, including:

  • News articles
  • Events
  • Newsletters
  • Mandatory reads
  • Incidents
  • Notifications
  • Any other content type where auto notifications apply

If a content type doesn't support auto notifications by design, the toggle is not shown — there's nothing to toggle off because no notification would have been sent anyway.

8. Result

You now control, per piece of content, whether publishing triggers an automatic notification. Use the toggle to keep notifications meaningful — only when content is genuinely new and worth interrupting users for — while still keeping your publication workflow consistent for everything else.