how to create, schedule, save a newsletter
Send, schedule, and manage newsletters directly from Involv Manager.
1. Overview
The Newsletter functionality in Involv allows you to design, manage, and send professional newsletters straight from the Involv Manager. With templates, themes, and a drag-and-drop builder, you can quickly create engaging communications for your employees or external audiences.
2. What you'll learn
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How to start a newsletter from scratch or a template
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How to use the newsletter calendar and manage drafts
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How to customize newsletter themes
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How to build newsletters with drag-and-drop blocks
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How to send or schedule your newsletter
3. Watch interactive tutorial how to open the newsletter panel
4. Writing a newsletter straight from Involv Manager
Templates
Inside the templates section of Involv Manager you can:
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Start from a blank newsletter
- Use, preview, or delete a template
Open the Newsletter Calendar
| Setting | Explanation |
|---|---|
| Filter | Choose to display newsletters that are Sent, Scheduled, or still in Draft. |
| Calendar view / List view | See newsletters plotted on a calendar (for planning) or as a list (for quick overview). |
| Status | Shows whether the newsletter is scheduled, already sent, or still a draft. |
| Actions | Edit or delete newsletters directly from the overview. |
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Go to Drafts
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Search drafts by name
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Sort drafts by subject or last modified date
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Edit or delete the draft
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Themes
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Create a new theme to match your brand identity
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Edit or delete an existing theme when updates are needed
5. Creating your newsletter
Whether you start from blank or from a template, you’ll work in the drag-and-drop newsletter builder.
Structure blocks
| Option | Use case |
|---|---|
| 1 column | Simple, focused text or images |
| 2 columns | Place text next to an image or two items side by side |
| 3 columns | Ideal for quick updates or highlights |
| 2/3 columns | Balanced layout: wide article + narrow sidebar |
| 1/3 columns | Narrow main block with wider supporting content |
Content blocks
| Block | Description |
|---|---|
| Title | Add a heading to sections |
| Text | Insert paragraphs or detailed info |
| Image | Display visuals to support the message |
| Separator | Add spacing or dividers between sections |
| Buttons | Include calls-to-action (e.g. “Read more”) |
| Article | Add content from the Involv news/articles library |
Settings per content block
Each content block in the drag-and-drop newsletter builder comes with its own settings. Below you’ll find all options explained.
🟦 Title block
| Setting | Description |
|---|---|
| Title | Add the heading text |
| Link | Make the title clickable with a hyperlink |
| Alignment | Align left, center, or right |
| Color | Choose the font color |
🟩 Text block
| Setting | Description |
|---|---|
| Alignment | Align text left, center, or right |
🟨 Image block
| Setting | Description |
|---|---|
| Select image | Upload or pick an image from the library |
| Alignment | Align image left, center, or right |
| Full width (yes/no) | Stretch the image across the entire content width |
| Width | Define a custom width (in pixels or %) |
🟧 Article block
| Setting | Description |
|---|---|
| Import/select article | Choose an existing article from Involv |
| Write your own | Create a new article manually inside the block |
| Title | Display or customize the article title |
| Text | Show a summary or custom text |
| Link | Add a “read more” link to the full article |
| Layout | Choose how the article is displayed (image on left, right, top, etc.) |
| Show more button | Toggle on/off to display a button leading to the article |
| Image | Add/change the article image |
| Date | Show or hide the publishing date |
| Tags | Show article tags for quick categorization |
🟥 Button block
| Setting | Description |
|---|---|
| Alignment | Align button left, center, or right |
| URL placeholder toggle | Use placeholders if the URL is dynamic or linked to internal data |
| Title | Text displayed on the button |
| Link | URL where the button should lead |
| Style | Choose between primary, secondary, or outline style |
| Add more buttons | Add multiple buttons in one block (e.g. side by side) |
Theme customization
Themes control the design of your newsletter. You can import an existing theme or create one from scratch.
| Customization | Explanation |
|---|---|
| Fonts | Define separate fonts for titles and text |
| Colors | Enable custom colors for every element (title, text, section, tags, buttons, etc.) |
| Buttons | Style primary, secondary, and outline buttons, including hover and text colors |
| Links | Adjust “show more” links or article links to match your branding |
This makes sure your newsletter stays consistent with your company branding.
6. Saving and previewing
After designing your newsletter you can:
| Option | Use case |
|---|---|
| Save | Keep your progress while continuing later |
| Preview | Test how your newsletter looks on PC or mobile before sending |
| Send | Go directly to the sending panel |
| Save as template | Reuse your newsletter design in future campaigns |
| Save as draft | Keep it in drafts for later editing |
| Cancel | Exit without saving |
7. Sending your newsletter
The Send panel finalizes delivery.
| Setting | Explanation |
|---|---|
| Send newsletter | Directly deliver to your chosen audience |
| Create a newsletter page | Publish the newsletter as a page in your intranet for wider access |
| Sender | Choose the sender address (default or custom) |
| Subject | Required field – this is what recipients will see in their inbox |
| Audience | Select internal audiences or groups |
| External emails | Add external contacts if needed |
| Language | Choose the language of the newsletter |
| Schedule | Pick a date and time for automated delivery |
| Send | Confirm and distribute the newsletter immediately or at scheduled time |
✅ With these tools, you can easily design, plan, and distribute newsletters across your organization or externally.
Involv version 5.2