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How to configure the "myapps" component?

Add quick-access links and apps to your homepage and menu navigation, with admin-managed defaults and personal app lists per user.

1. Overview

The My Apps component lets you create, organise, and display quick-access links directly on the intranet homepage and in the menu navigation. It is the right place for commonly used tools, external applications, and internal resources.

Administrators define a default set of apps for everyone (or for targeted audiences). Each user can extend this with their own personal apps, so they end up with a launcher that mixes company-wide essentials and individual shortcuts.

The component is available both on intranet pages (as a web part) and in the top navigation menu.

2. What you'll learn

  • How to add the My Apps component to your homepage
  • How to configure component-level settings, including the title and layout
  • How to add and categorise shared apps as a Content Admin
  • How to make apps required or suggested, and how to target audiences
  • How users personalise their own app list

3. Watch interactive tutorial

Watch the interactive demo below to follow each step by step.

 
4. Add the My Apps component to a page

On your homepage or any other intranet page:

  1. Click the + icon to insert a new web part.
  2. Select Involv My Apps from the list of web parts.
  3. Click Edit on the component, then Edit properties to open the configuration panel.

5. Configure component-level settings (Admin)

The properties panel contains all the settings that control how the component behaves on the page.Set the My Apps Title to a label your users will recognise (for example, "My Apps" or "Quick Links").

Layout and behaviour
  • Templates — choose a layout style (List, Grid, or Custom)
  • Icon size — Small, Medium, or Large
  • Custom CSS class — optional class for advanced styling
Source lists
  • Apps list internal name — SharePoint internal name of the list that stores the shared apps
  • My apps list internal name — SharePoint internal name of the list that stores each user's personal apps
  • Use apps from other site — toggle on if the lists live in another site collection
  • Site — when using another site, the URL or relative path of that site
Caching
  • Enable cache — store app data in the browser cache for performance
  • Cache time (in minutes) — duration the cache stays valid (typical: 60 or 120)
Display limits
  • Enable max items — limit how many apps display by default
  • Maximum items to display — number of apps shown before the "Show more" button (for example 3, 5, or 8)
Targeting
  • Target audience — restrict which Microsoft 365 groups see specific apps

6. Add and manage shared apps (Content Admin)

The shared Apps list and personal MyApps list are stored on the root site by default. Only Content Admins can manage the shared Apps list.

To add a shared app:

  1. Click the + icon in the top-right corner of the My Apps web part. This opens the InvolvApps list for editing.
  2. Fill in the app's fields:
    • Title — the name of the app
    • Icon URL — the icon assigned to the app (use the icon picker, search by keyword like "search", "email", "calendar")
    • Link — the target URL
    • Order — controls sort position
    • Application Required — required (visible by default) or suggested (users add it themselves)
    • App Category — optional grouping like HR, Tools, IT (categories are defined in the Content Admin Panel; only used in the menu, not on the web part)
    • Show on Homepage — controls visibility in the homepage launcher
    • Mobile App Settings — display rules for the mobile app
    • Target Audience Settings — role-based delivery
  3. Save the entry. The new app appears in the configured location.

ℹ️ Apps are also shown in the navigation bar by default. Disable this per-app via the navigation bar setting if needed.

7. Let users personalise their own apps

End users can extend the shared list with their own personal apps:

  1. Click the customisation icon in the My Apps component.
  2. Add a personal app with title, URL, icon, and display preferences.

For example: Title Google, URL https://www.google.be, Icon Search, Open in new tab Yes, Show on homepage Yes.

Personal apps appear alongside required and suggested apps but only for the user who added them.

8. Suggested apps

Admins can mark apps as suggested rather than required. Suggested apps appear in the available list, and users opt-in by adding them to their own launcher. This is useful for optional tools that not every user needs by default.

9. Result

You now have a fully configured My Apps component on your homepage and in the navigation, with shared apps for everyone, suggested apps users can opt into, and personal apps each user manages themselves.

To hide the apps from involv my apps in the navigation bar follow this tutorial