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How to Configure the MyApps Web Part

How to add quick links & apps to the homepage & menu navigation

⭐ My Apps Component

The My Apps component allows you to create, organize, and display quick-access links directly on the intranet homepage and in the menu navigation. This is perfect for surfacing commonly used tools, external applications, or internal resources—tailored to your users’ needs.

▶️ Follow the interactive tutorial below to configure and personalize your My Apps component.

📘 What You’ll Learn

  • How to add the My Apps component to your homepage

  • How to create and categorize apps

  • How to configure app icons, URLs, and display options

  • How to highlight suggested and required apps

  • How users can personalize their own app links


🔎 Overview

The My Apps component gives users a familiar and intuitive launcher for important apps, links, and tools. Admins can define default apps for everyone (or targeted groups), while users can further customize their own app collections

⚙️ Webpart Configuration (Admin)

This section describes the configuration settings available when setting up the My Apps web part in Involv. These settings allow you to control how the component behaves, which apps are shown, how they are styled, and how caching or targeting works.

Setting Explanation
Title The display name of the component shown on the page (e.g., "My Apps" or "Quick Links"). Choose a meaningful title that users will recognize.
Templates Determines the layout style of the apps (e.g., List, Grid, or Custom). Choose one that best fits your page design and user needs.
Apps list internal name The SharePoint internal name of the list that stores the app links. This is where the default (admin-managed) apps are pulled from.
My apps list internal name The SharePoint internal name for the personal app list, where users' custom apps are stored. Enables individual personalization.
Use apps from other site Enable this if your app list resides in a different site collection or subsite.
Site If using a list from another site, specify the site URL or relative path here.
Enable cache Improve performance by storing the app data in the browser cache. Recommended for large lists or high-traffic pages.
Cache time (in minutes) The duration for which the cache remains valid. After this time, the list is refreshed. A typical value might be 60 or 120.
Enable max items Toggle to limit how many apps are displayed by default. Users can reveal more using the “Show more” button.
Maximum items to display Set the number of apps that appear initially before truncating the list (e.g., 3, 5, 8). Keeps the homepage clean.
Icon size Choose between Small, Medium, or Large icons to control the visual emphasis of the apps.
Target audience Specify SharePoint or Microsoft 365 user groups to personalize the app experience per role or department.
Custom CSS class For advanced styling, insert your own CSS class to override the default look. Useful for aligning with brand guidelines

🛠️ Instructions

1. Add the Web Part

  • Go to your homepage and click the “+” icon.

  • Select Involv My Apps from the list of web parts.

2. Open Settings Panel

  • Click Edit on the component.

  • Choose Edit properties.

3. Configure Display Options

  • Select your template layout (e.g., list, grid).

  • Choose how many apps to show by default—others will be hidden under a “Show more” button.

  • Define the icon size (small, medium, large).

4. Add a New App Link

  • Click the “+” icon or Add to insert a new app.

  • Click Icon and select one from the library. You can search by keyword (e.g., “search,” “email,” “calendar”).

  • Click Save to confirm your icon.

5. Add App Info

  • Add a title (e.g., Google).

  • Add a URL (e.g., https://www.google.com).

  • Set the display order relative to other apps.

  • Choose whether the app opens in a new tab (recommended for external links).

6. Display Options

  • Toggle Application required if this app must be shown to all users by default.

  • Choose a category (e.g., Tools, HR, IT) for easier navigation.

  • Enable Show on homepage if the app should appear in the homepage launcher.

7. Save & Preview

  • Click Save and preview your updates on the homepage.

  • All required and categorized apps will display as configured.

👤 User Personalization

Users can:

  • Click the customization icon in the My Apps component

  • Add their own personal apps by specifying title, link, icon, and display preferences

Example:

This allows each user to tailor their experience while still respecting company-wide required or suggested apps.

💡 Suggested Apps

Admins can also enable suggested apps—optional links that users can choose to add.

Example: Suggested app “Website” appears in the available list but isn’t shown by default unless the user selects it.

▶️ Follow the interactive tutorial for a full walkthrough of setting up your My Apps component.

 

🔧 Managing Shared Apps (Content Admin Only)

The InvolvApps and MyApps lists are, by default, stored on the root site:

  • Apps: Default list of shared apps, managed by Content Admins. These appear as required or suggested apps.

  • MyApps: Personal app list for each user. This enables individual personalization.

How to Add Shared Apps:

Only Content Admins can manage shared apps via the “+” icon in the web part:

  1. Click the + icon in the top-right corner of the web part

  2. This opens the InvolvApps list for editing

Fields that can be configured:

  • Title: The name of the app

  • Icon URL: The icon assigned to this app

  • Link: The target URL for the app

  • Order: Controls how apps are sorted

  • Application Required: Determines if the app is mandatory (visible by default) or suggested (user can add it)

Additional Settings:

  • Mobile App Settings and Target Audience Settings can be applied for role-based delivery.

  • App Category: Use categories (like HR, Tools, IT) to group apps—categories are defined in the Content Admin Panel.

  • Show on Homepage: Control visibility in the homepage launcher.

Navigation Bar Display: Apps can also be shown in the navigation bar. By default, this is enabled unless explicitly changed.

 

 

🎥 Prefer visual learning? Watch our short explainer video below to see how it works in action.

 

 

To hide the apps from involv my apps in the navigation bar follow this tutorial